We are seeking a highly organized, detail-driven, and proactive Construction Project Administrator to provide primary administrative support to our Construction Team, with secondary support to Finance and Sales Operations.

This role is ideal for someone who thrives in structured environments, maintains accuracy under pressure, and can independently manage multiple priorities while communicating effectively with vendors and internal stakeholders.

The successful candidate will play a key role in ensuring project documentation, financial allocations, and operational workflows are accurate, organized, and executed on time.

Key Responsibilities

Primary Responsibilities – Construction Project Administration

• Provide administrative and coordination support to the Construction Team

• Prepare, track, and maintain contracts and Purchase Orders (POs)

• Review and verify finance codes of accounts to ensure accurate allocation

• Communicate with vendors to obtain timeline updates, documentation, and deliverables

• Request, collect, and compare vendor quotes for materials or services

• Maintain organized records of contracts, proposals, change orders, and related documentation

• Track project documentation and ensure timely follow-ups on pending items

• Support process improvements to maintain efficient project workflows

Secondary Responsibilities – Finance & Sales Operations Support

• Assist Finance and Sales Operations with reporting and documentation requests

• Support data organization and tracking initiatives

• Prepare and maintain operational documentation

• Provide administrative follow-ups across construction, finance, and sales processes

• Handle miscellaneous administrative and coordination tasks as needed

Qualifications

• Strong attention to detail and high level of accuracy

• Exceptional organizational and time-management skills

• Ability to manage multiple priorities and meet deadlines consistently

• Comfortable communicating with vendors and cross-functional teams

• Ability to work independently with minimal supervision

• Professional communication skills and positive, proactive attitude

• Advanced proficiency in Microsoft Office or Google Workspace (especially Excel/Sheets)

• Experience supporting Construction, Finance, or Operations teams is a plus

• Strong English communication skills (written and verbal)