Administrative / Scheduling Coordinator

El Salvador
Full Time
Experienced

We are looking for a proactive and highly organized Administrative / Scheduling Coordinator who can manage daily operational tasks independently. This role requires someone who takes ownership of responsibilities, understands priorities, and keeps processes moving without needing constant follow-ups or reminders.

Key Responsibilities

  • Handle appointment scheduling and outbound/inbound calls.

  • Prepare and send invoices, estimates, and quotes.

  • Follow up on quotes that have been sent and maintain an organized list of pending quotes.

  • Track quote approvals and ensure timely follow-up with clients.

  • Manage scheduling efficiently, including filling open slots from cancellations and rescheduling jobs as needed.

  • Convert approved estimates into work orders and organize them within the workflow.

  • Monitor job progress, completions, pending schedules, and follow-ups to ensure nothing is missed.

  • Maintain clear records and stay on top of tasks without requiring constant direction.

Ideal Candidate

  • Proactive and self-driven, with a strong sense of ownership.

  • Understands the role and takes initiative to manage tasks independently.

  • Highly organized with strong follow-up skills.

  • Comfortable handling multiple tasks and prioritizing effectively.

  • Reliable, detail-oriented, and consistent in tracking work from start to finish.

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